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Protecting Your Passwords, Writer-Style
by Moira Allen

Chances are, no matter where you do business online, your information may have been part of some giant database that has been hacked. It's happened to Ebay, LinkedIn, Yahoo, Facebook, and countless others. If you're lucky, you'll have gotten an apologetic notice, often months after the actual event, urging you to change your passwords. Some sites have also offered a year or two of identity theft protection. Most, however, just leave us wondering if this will affect us, wipe out our bank accounts and proclaim our secrets to the world -- or simply pass us by.

Hacks or no hacks, using easily cracked passwords is always a problem. Many of us use the same, or similar, passwords on multiple accounts. I know, I know, we're told not to, but... basically, what we are advised to do is pretty much impossible:

  1. Use a password that is impossible to guess -- e.g., x3dz8dribbledot%5zygibberish
  2. By definition, therefore, use a password that is impossible to remember...
  3. Use different, equally impossible passwords for every online account (yes, all 500 of them)
  4. Change them regularly to other, equally impossible-to-remember passwords, and
  5. Never write them down!

Now, I don't know about you, but in my world, that's not going to happen. I'm savvy enough not to (a) use the name of my favorite pet and (b) post lengthy stories about that pet, by name, on Facebook. I'm savvy enough not to use my initials and/or birthdate. My password is a bit better than "Password" or the numerical string "123456" (yes, lots of people use both). But... I refuse to resort to incomprehensible gibberish that can't be recalled - not when I may have to recall it four or five times a day!

So what's a writer to do? Well, as writers, we actually have an edge. We have, stored in our memory, the seeds of a virtually limitless, and relatively unguessable, array of passwords. As writers, we have the names of a host of characters in our memory who are as real to us as our own children (more so if, like me, you don't have children), but whose names will never appear on Facebook or Twitter. As readers, we have even more options: character names, book titles, even favorite phrases that are perfect for passwords.

Nearly all my passwords are based on characters from the first novel I ever completed, more than 20 years ago -- a novel that has been read only by my husband and will probably never see the outside of my sock drawer. (If it ever does, I'll either have to change all my passwords or change all the character names in the novel!) Your own unpublished or in-progress works are a great place to start. Look for character names that you'll never forget, but that no one else knows. Be sure that the work hasn't been shared publicly, e.g., in a critique group or through excerpts posted on your website or blog.

Then, tweak them. We're told that the safest passwords contain mixes of upper- and lower-case letters and numbers. (Some systems won't accept symbols, though some will accept hyphens.) So if your best-beloved character from that novel you wrote in college was, say, Dagmar Dillinger, consider starting with "DagmarDi11ing3r." Work from there to add a date, or a code for each site where you use the password (e.g., DagmarEbayDi11ing3r or DagmarDi11inger2014).

If you don't have any characters from your own writings that you'd like to use (or if those names are a bit too mundane, like "John Smith" and "Nancy Jones"), consider approaching the problem from the standpoint of the reader. Try "H3rm1on3Grang3r," "J3anVa1j3an" or "Fr0d08agg1n5." Names like these won't be found in any dictionary (and apparently hackers have already programmed entire dictionaries into their de-encryption routines).

Experts say that longer passwords, such as phrases, are more effective than short passwords, no matter how "mixed." A password such as "WindintheWillows" is apparently safer than "Wi110ws2014". It becomes safer still if you replace all the "i's" with ones. (Better yet, be creative, and replace them with something less obvious!) Or, use an easily remembered phrase, such as "Itwasthebestoftimes" or "Marleywasdead." Or, again, choose a line that you can easily remember -- and only you would know -- from one of your own works. (Please avoid "memorable" lines that are known to millions, such as "BeamMeUp" or "MaytheForceBeWithYou"!)

Now we get to the "memorable" issue. The biggest flaw in any password scheme is the difficulty in remembering passwords (along with the advice never to write them down). We "know better" than to use exactly the same password wherever we go, but these days, the number we're required to juggle is proliferating endlessly. We need them everywhere we shop, everywhere we do business, for every e-mail and social media account - we may even need them to get into our cell phones! It's a bit of a challenge to remember that you're "Va1Jean42" on Facebook and "Va1Jean64" on Twitter.

So... write them down! That's right, you heard me, write them down. But... here's the key. If you've made your passwords sufficiently memorable (to you), you can write them in a code that no one else can crack.

Say, for example, you have three basic sets of passwords: "HermioneGranger," "JeanValjean," and "WindintheWillows." You use one set for financial sites, such as banking and PayPal; one for social media sites; and one for shopping (e.g., Amazon and eBay). On each site, you add a special "tweak," perhaps by adding numbers, swapping letters for numbers, or adding some other code. To keep them all straight, set up a master password file. (Please don't title it "Master Password File!") List the location of the account (e.g., Amazon), the username (if it's your e-mail, just note "e-mail"), and any other necessary account information (some accounts require your account number). For your password, use the minimum amount of coding needed to remind you of the basic password root (J-V-J), and then the "twist." If you use "JeanValjean2014," just note "JVJ--14." No one else is likely to ever figure out what "JVJ" stands for, but you'll always remember -- just as you'll always be able to determine that "JVJ--14" is your eBay password while "J-AZ-2014-VJ" is your Amazon password.

Make sure that your passwords can't be easily associated with you. Obviously, if you've published a book, you won't want to use character names from that book, or its title (though a key phrase would probably be safe enough). If you've informed your Facebook friends of the name of your favorite novel, or told them all about a book you've just read and loved, use a different book that you haven't told the world about. Consider one that you loved in childhood but probably haven't talked about lately. Changing passwords becomes simple as well -- as simple as reading another book!

With this method, even if someone hacks your computer and accesses your list, it will be worthless without your personal "code" -- and that's the part that you keep in the safest memory location of all: Your own.

Here's a good site with other ideas for creating a strong password: https://www.wikihow.com/Create-a-Password-You-Can-Remember

Copyright © 2014 Moira Allen

This article may be reprinted provided that the author's byline, bio, and copyright notice are retained in their entirety. For complete details on reprinting articles by Moira Allen, please click HERE.


Moira Allen is the editor of Writing-World.com, and has written nearly 400 articles, serving as a columnist and regular contributor for such publications as The Writer, Entrepreneur, Writer's Digest, and Byline. An award-winning writer, Allen is the author of numerous books, including Starting Your Career as a Freelance Writer, The Writer's Guide to Queries, Pitches and Proposals, and Coping with Sorrow on the Loss of Your Pet. In addition to Writing-World.com, Allen hosts VictorianVoices.net, a growing archive of articles from Victorian periodicals, and The Pet Loss Support Page, a resource for grieving pet owners. She lives in Kentucky with her husband and the obligatory writer's cat. She can be contacted at editors "at" writing-world.com.
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Becoming a successful writer isn't just about mastering great writing skills. It's also about overcoming the challenges and obstacles of the writing life: Rejection, fear of failure, lack of time, writer's block, the "Am I Really a Writer?" syndrome, and, of course, friends and family who just don't get it.

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